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July 10-12, 2017 | Austin Convention Center

Frequently Asked Questions

Please read below for the answers to some of our most frequently asked questions. If your question isn’t answered here, please contact ATPE Meetings and Conferences at (800) 777-2873 or meetings@atpe.org for assistance.


General Info

 

What is the ATPE Summit?

The ATPE Summit is the association’s annual leadership and business event. During the summit attendees will have the opportunity to network with fellow educators from around the state, participate in the annual House of Delegates meeting, and receive training specifically for volunteer leaders on how to make you and your local unit a rising success!

When and where will the summit take place?

The ATPE summit will take place July 10–12, 2017 at the Austin Convention Center in Austin, TX.

Registration

What are the summit’s onsite registration hours?

View our registration hours on the full agenda. Registration will be located on the 4th floor of the Austin Convention Center outside of Ballroom G.

Who can attend the summit?

Any current ATPE member of an active local unit may attend the summit. If you are a member of an ATPE local unit you will need to contact your local unit president as local unit presidents are the only ones who can register and certify delegates to attend this event. If you are unsure who your local unit president is or are having difficulty reaching your president, please contact the ATPE volunteer program coordinator at volunteer@atpe.org.

If you are an ATPE member but do not have a local unit in your area and are interested in attending, please contact the ATPE volunteer program coordinator at volunteer@atpe.org.

How much does it cost to attend the summit?

Registration fees are as follows:

  • Event Registration Fee – $125 (increases to $135 on June 10)
  • ATPE Ambassadors – Complimentary
  • College Students, College Sponsors, and Student Teachers – Complimentary
  • House of Delegates Only – Complimentary

Ticketed event fees are as follows:

  • Awards Banquet including ATPE Summit Connect Reception – $35

What is included in the $125 registration fee?

The fee includes access to all general sessions, volunteer and CPE breakout sessions, House of Delegates, ATPE Lounge, silent dance party and Vegas night. Tickets to the Awards Banquet are $35 and are in addition to the $125 general registration fee.

How do I register for the summit?

Per the ATPE State Bylaws only local unit or region presidents are eligible to register and certify delegates for the summit. Once online registration opens, all local unit and region presidents will receive an email letting them know registration is officially open. You will need to keep this email because it is your personalized link to the online registration portal. If you did not receive the email, please contact the ATPE meetings and conferences department at (800) 777-2873 or meetings@atpe.org.

If you are not a local unit or region president and are interested in attending the summit, contact your president and ask them to certify you as a delegate. If you are unsure who your president is, please contact the ATPE volunteer coordinator at (800) 777-2873 or volunteer@atpe.org.

When is the deadline to register and certify delegates for the summit?

The deadline to register and certify your delegates is Friday, June 9, 2017. This is a U.S. postmark date, the date we receive a fax (NOT the date the fax was sent), the date a staff member spoke with the local unit or region president, or the date and time the online registration is submitted. You may register onsite after June 9, but registration fees will increase to $135. If you register onsite you will not be able to serve as a voting or alternate delegate. You will be able to observe the House of Delegates (HOD) and participate in all other summit activities included in the registration fee.

How will I know that my registration information was received?

Upon conclusion of the registration process, you will receive a confirmation email and so will each member that you registered/certified. If you do not receive a confirmation email please contact the ATPE meetings and conferences director (800) 777-2873 or meetings@atpe.org.

When should I pay my registration fees?

You are encouraged to pay registration fees no later than June 23, 2017. Payment in advance is strongly encouraged in order to make the registration check-in process for attendees as smooth as possible. Payment will be accepted onsite but it is not preferred.

What payment methods are accepted?

Payment methods accepted are VISA, MasterCard, American Express, and check. If paying by check, please send a copy of your invoice from your confirmation email along with your payment to ATPE Attn: Stephanie Williams, 305 E Huntland Drive, Suite 300, Austin, TX 78752. Make checks payable to ATPE.

What if someone becomes unable to attend? Can I get a refund?

If it is prior to June 23, 2017 and you have paid your registration fees, you can cancel your registration for a full refund. All cancellations and requests for refunds must be submitted in writing to accounting@atpe.org. Any refunds will be processed within 30 days after the event. After June 23, 2017, requests for refunds must be submitted in writing to accounting@atpe.org. Refunds will be provided in instances of extenuating circumstances. After June 23, registration fees are eligible for refunds but tickets to the Awards Banquet will not be refunded.

Who is responsible for certifying a member who is both a local unit officer and a region officer?

If the member is a region director, president, vice president, secretary, treasurer, or immediate past president, the region president must certify the person as a region delegate. If the member holds any other region office, the local unit president may certify the member as a local unit delegate.

How many voting delegates may I certify?

Local unit presidents: The number of voting delegates your local unit is allowed depends on your local unit’s membership total as of Feb. 1, 2017. (Please refer to Article IX, Section 2, of the ATPE State Bylaws for more information on delegate allotments.) In March, each president was mailed an official delegate count, which is the actual number of delegates you may certify. If you have additional questions about delegate certification, contact the ATPE meetings and conferences director at meetings@atpe.org.

Region presidents: According to the ATPE State Bylaws, each region president may certify his or herself, the region’s director, vice president, secretary, treasurer, and immediate past president. Regions are not allowed alternate delegates.

Should I register alternate delegates?

You should register alternates in advance in case your certified delegates are unable to attend; all potential voting delegates, including alternates, must be certified by June 9, 2017. You may register as many alternate delegates as you wish to ensure that your local unit takes full advantage of its maximum number of voting delegates.

Remember: An alternate must belong to the same ATPE membership category as the delegate he or she might replace.

My local unit president is unable to register delegates for the summit. What should we do?

Per the ATPE State Bylaws if a local unit president is unable to certify delegates then the local vice president may do so. If your local unit is in this situation, please contact the ATPE meetings and conferences director at meetings@atpe.org.

Can associate or retired members who serve as local unit officers or campus reps be certified as professional voting delegates?

Yes, they can. Certain requirements must be fulfilled before this is allowed. Please contact the ATPE meetings and conferences director at meetings@atpe.org to assist you.

Can nonmember guests attend the summit?

Nonmember guests may attend the Awards Banquet and the House of Delegates. Local presidents must register the nonmember guests during the online registration process. If the guest(s) will be attending the Awards Banquet you must purchase a ticket ($35) for them. Nonmember guests may observe the House of Delegates meeting but must sit in the designated guest seating area of the ballroom.

If I submit my registration now but later find out that a delegate is unable to attend, what should I do?

If it is before June 9, 2017, you should modify your registration online and remove the name of the delegate who is unable to attend and add the name of the member who will replace him or her. If it is after June 9, and you have previously certified an alternate delegate in the same delegate category, write a letter or email to meetings@atpe.org in which you name the delegate who is unable to attend, the certified alternate delegate who will attend and explain your extenuating circumstances for the substitution. The state office will send your request to the ATPE State Secretary for approval. Your letter or email may be submitted prior to the event or onsite at registration.

Is state funding available to local units to attend the summit?

Yes, state funding will be available to eligible local units. Local unit leaders will be notified via email once the online application becomes available.

Sessions / CPE credit

How will CPE certificates be distributed?

Codes for CPE will be given at the end of a session if it qualifies for CPE credit. The codes will allow attendees to enter their CPE into the Professional Learning Portal.

Who should I contact if I have specific questions about sessions being offered?

Please contact the ATPE volunteer program coordinator at volunteer@atpe.org for assistance.

How will session handouts be distributed?

If speakers choose to have a handout for any of their sessions they will be available to download on the ATPE Summit mobile app before and after the event. A web browser version of the app will be available should you not have a smart phone. Paper copies of handouts will NOT be available during presentations in an effort to save resources.

Accommodations / Hotels

How do I make hotel reservations?

Housing for the summit will open on April 13. Once housing opens you will be able to access the online reservation system under the hotel section on this website.

What are the ATPE contracted hotels for this event?

Visit the hotel section of this website to view information about ATPE’s contracted hotels and rates for the event.

Can I stay at a different hotel?

Yes, you may, but shuttle service will not be provided. Courtyard Marriott, Residence Inn Marriott, Hilton Austin, Hyatt Place, Embassy Suites, and the Radisson Hotel and Suites are the only ATPE contracted hotels for Summit. The hotels listed above give ATPE a competitive rate as long as we assure a room block will be met. These hotels are within walking distance of the convention center except for the Embassy Suites, which does offer complimentary shuttle service for our attendees on a first-come, first-served basis to and from the Convention Center.

The contracted hotels are sold out. What should I do?

For housing assistance please contact the ATPE housing bureau at 1-877-205-2871 or at reservations@housing4conventions.com between the hours of 7:30 a.m. – 4:30 p.m. Monday through Friday.

I do not have Internet access and cannot make a reservation online. What do I do?

For housing assistance please contact the ATPE housing bureau at 1-877-205-2871 or at reservations@housing4conventions.com between the hours of 7:30 a.m. – 4:30 p.m. Monday through Friday.

Will ATPE have a waiting list?

A waiting list for hotel accommodations will be started if hotels sell out. To be placed on a waiting list contact the ATPE housing bureau at 1-877-205-2871 or at reservations@housing4conventions.com between the hours of 7:30 a.m. – 4:30 p.m. Monday through Friday.

What if the online housing site is not working?

For housing assistance please contact the ATPE housing bureau at 1-877-205-2871 or at reservations@housing4conventions.com between the hours of 7:30 a.m. – 4:30 p.m. Monday through Friday.

Are there any cancellation fees if I have to cancel my hotel room(s)?

  • If a hotel room is cancelled prior to May 18, 2017, no cancellation penalties will be assessed.
  • For rooms cancelled between May 18 and up to 72 hours prior to arrival, there will be a $50 cancellation fee charged per room.
  • If a room is cancelled 72 hours or less prior to arrival, the hotel will charge one night’s room and tax per cancelled room.

Who do I talk to if I have a question about the cancellation fee?

Please contact the ATPE housing bureau at 1-877-205-2871 or at reservations@housing4conventions.com between the hours of 7:30 a.m. – 4:30 p.m. Monday through Friday.

Who do I contact if I require special accommodations or a special meal?

Please contact the ATPE meetings and conferences department at meetings@atpe.org or (800) 777-2873 no later than June 9, 2017, if you require special accommodations.