Know Before You Go


We are excited to welcome you to Dallas for the 2024 ATPE Summit and the 44th Annual House of Delegates Meeting. Before you arrive, there are a few things we want you to know.

You can jump to a specific section using the links below.

Check out what’s in store
We are so excited about all that’s in store for this year’s event! View the summit agenda here.

Download the ATPE Summit Mobile App

Be sure to download the ATPE Summit Mobile App, your on-site program wherever you go. Use the app to create a personal schedule; review professional development and volunteer training sessions, keynotes, and other activities; and connect with fellow attendees. Click here to download the app.

Note: If you have downloaded the summit app in previous years, visit atpesummit.org/summit-mobile-app/ to get instructions for accessing 2024 event content.

Back to top

Watch the Pre-Summit Webinar

A pre-summit webinar providing an event overview as well as sharing tips for participating in the HOD meeting took place June 20. If you missed this webinar, check it out below.

Back to top

Directions and Ground Transportation

The Sheraton Dallas is located at 400 Olive St, Dallas, TX 75201. We highly recommend using Google Maps or Waze for navigation as we have found these to be the most accurate. Learn more about the Sheraton Dallas here.

If you are traveling by air, Dallas Love Field (DAL) is 9.6 miles from the hotel (driving directions from DAL). Dallas/Fort Worth International Airport (DFW) is 17.8 miles from the hotel (driving directions from DFW).

Both airports offer rideshare services such as Uber or Lyft, as well as rideshare shuttles. Learn more:

Back to top

Hotel Check-In/Checkout

Check-in time: 4 p.m.

Checkout time: 11 a.m. the day of your departure

If you have multiple hotel rooms reserved under one name, please contact the hotel prior to check-in and assign names to the reservations. Individuals will not be allowed to check in to a room if their name is not on the reservation.

When checking in, be sure to let the front desk staff know which room(s) you will be paying for and with what method of payment. Communicating this information at check-in will make your checkout process smoother. If you are paying for multiple rooms, be prepared to spend 10–15 additional minutes at check-in and checkout. Plan accordingly as other local units will also be checking in and out at the same time.

Upon check-in, your credit/debit card will be authorized for the number of nights in your reservation (base room rate and taxes) plus approximately 25% for incidentals. Please be aware these holds are authorizations only. A hard charge will be completed at the end of the stay. If you use a debit card, funds will be removed from the card, and it will appear that the card has been charged, though it will only be an authorization on the hotel side. A guest using a debit card may show two charges: one pending and one “charge.” Debit cards remove the funds to make sure those funds will be available at the end of the stay. Any unused funds will be refunded approximately 10-14 business days after checkout.

If you need to make any changes to your reservation, such as your arrival or departure date or room type, or if you need to cancel your reservation, please be sure to contact the hotel no later than 72 hours prior to your arrival. If you don’t make these changes in advance, you may be subject to additional fees, or your entire reservation could be canceled.

Sheraton Dallas: (214) 822-9000

Back to top

Registration Hours

Registration will be in the Grand Hall on level one of the Convention Center at the Sheraton Dallas. The hours for registration are:

Monday, July 8 10 a.m.–7:30 p.m.
Tuesday, July 9 8 a.m.–12 p.m.

Each attendee was emailed a barcode for printing your name badge on-site. Please bring a printed copy of that email with you or make sure it’s accessible on your mobile device. If you did not receive the email, we will have a way to locate your information on-site.

IMPORANT NOTE FOR DELEGATES: Per the 2023-24 Election Rules, the electronic ballot will only be sent to those voting delegates who have completed the check-in process at registration by 10:30 a.m. Tuesday, July 9.

Back to top

Attire

Attire for the event is business casual.

Back to top

Volunteer Training Sessions

Join us on Monday, July 8, for a variety of leader training sessions designed to increase volunteer engagement, maximize your local unit’s impact, and more. Learn more about our volunteer training lineup.

Back to top

Professional Development Sessions

As a summit attendee, you can earn up to seven (7) hours of continuing professional education (CPE) credit. (Please note: HOD-only registrants are only eligible to receive up to two hours of CPE.) Learn more about our keynotes and professional learning sessions here.

Claiming credit is simple! View the tutorial below or visit atpesummit.org/cpe to learn how to log in to our new professional learning portal, enroll in the sessions you plan to attend, and then return to enter the code shared during the event.

Our closing keynote speaker, Kim Bearden, will hold a book sale and signing immediately following her presentation in Dallas Ballroom BCD. The books and prices are listed below. Personal checks, VISA, MasterCard, American Express, and Discover will be accepted.

  • Talk to Me – $23
  • Crash Course – $15
  • Fight Song – $25

Artist’s appearance arranged by Gotham Artists.

Back to top

Officer Trading Cards 

Attendees will receive a limited-edition ATPE state officer “trading card” at select sessions: volunteer training breakouts, Membership & Marketing General Session, Advocacy Update & Awards, HOD morning session, and HOD afternoon session. Collect all five trading cards and take a picture of them, then either email that photo to comm@atpe.org or text it to (512) 766-7154 by 5 p.m. Friday, July 12. Be sure to include your name and ISD. All entries will placed into a drawing for one of three $100 Amazon Gift Cards.

Those who attend “A Night at the State Fair” will receive a special bonus card that can be used as one of the five cards!

Back to top

A Night at the State Fair (additional registration fee required)

The “A Night at the State Fair” Welcome Reception will take place from 7:30–9 p.m. Monday, July 8, in the Grand Hall at the Sheraton Dallas. Those who purchased tickets to this event will have the code RECEPTION on their name badge. You will be required to show your name badge to enter the reception and receive your wristband and game tickets.

During the reception, you’ll have the opportunity to eat heavy appetizers (see “What’s on the Menu?” below), play carnival games, and enjoy caricature artists and a photo booth. Each reception attendee will receive five tickets for playing games (one ticket per game), and additional packets of 10 tickets will be available for a $10 ATPE Political Action Committee (ATPE-PAC) donation. At the end of the evening, you may enter any extra tickets into a special drawing for the chance to play a special trivia game at the end of Tuesday’s House of Delegates meeting. The trivia winner will receive a $250 Marriott gift card, which will be very useful at the 2025 ATPE Summit!

The ATPE-PAC Promo Sales Area will offer an exclusive reception-only item: a limited-edition ATPE-PAC Squirrel ($25). All proceeds benefit ATPE-PAC. The boutique and ATPE-PAC Silent Auction will also be open during the reception, but you must have a ticket to the event to shop or bid during these hours.

Back to top

What’s on the Menu? (all attendees)

We will have a few meals, beverages, and snacks available during the event. See what will be served and when here. If you have any special dietary needs or food allergies, please contact us immediately at summit@atpe.org. Please note: The grab-and-go breakfast offered to attendees on Tuesday, July 9, and Wednesday, July 10, is a light breakfast. We recommend packing a few snacks such as breakfast bars, nuts, and other snack-size items to keep in your tote bags.

Pro tip: All sleeping rooms come with a mini-fridge. We strongly recommend bringing your own beverages and snacks. It’s a great way to save money. Also, bring your own cups because all ice machines will dispense ice directly into your favorite travel mug/cup.

Multiple dining options are available on-site (access menus for hotel outlets).

  • Open Market (grab-and-go) – Open 6 a.m.–10 p.m. daily.
  • Open Palette (American) – Open 6:30 a.m.–10 p.m. during the summit.
  • Draft Sports Bar and Lounge – Open 12 p.m.–12 a.m. Sunday and 5 p.m.–12 a.m. Monday–Saturday.

Additional dining options are available near the hotel within walking distance as well as accessible via the M-Line Trolley. The Visit Dallas website contains information about many dining options.

Please note: If you are ordering food for a group, you will not be allowed to eat those meals in the meeting space. That is strictly prohibited. You would need to dine in your room or in a common space on the hotel property.

Back to top

House of Delegates/State Officer Elections (voting delegates only)

All attendees will receive an HOD Workbook at registration. This workbook will contain all the information delegates need to have a successful HOD experience. You can preview a digital edition of the HOD Workbook here. Please take a few minutes to review this information and the HOD business before the event.

All attendees will have a chance to visit in person with our state officer candidates from 12:45–1:45 p.m. Monday, July 8, in the Grand Hall on level one of the Sheraton Dallas Convention Center.

Voting delegates may prefile motions for HOD consideration between 11 a.m.-2 p.m. Monday, July 8, at the Prefile Motion Table located in the Grand Hall on level one of the Sheraton Dallas Convention Center. Please review the Prefile Motion Procedures adopted by the ATPE Board of Directors.

Delegates will cast their vote in the state officer election from 11 a.m.–2 p.m. Tuesday, July 9. Per the 2023-24 Election Rules, all voting delegates who have checked in at registration by 10:30 a.m. Tuesday, July 9, will receive a ballot via email when the voting period begins. If you need assistance casting your ballot or do not have a mobile device, please visit the Registration Help Desk during the voting period. Learn about the candidates.

Back to top

ATPE-PAC Silent Auction and Promo Sales

The ATPE-PAC Silent Auction will open for bidding Friday, July 5, so be on the lookout for further details via email and text! All bidding will take place online, and you can easily participate using your smartphone, tablet, or laptop. Items will be on display in the ATPE-PAC Silent Auction and Promo Sales area located in the Grand Hall and Dallas Ballroom.

The ATPE-PAC Silent Auction and Promo Sales will be located in the Grand Hall and Dallas Ballroom A3 on level one of the Convention Center. See below for the PAC area’s hours.

  • Monday, July 8
    • 10 a.m.–4 p.m.
    • 7:30–9 p.m. (must have a ticket to A Night at the State Fair)
  • Tuesday, July 9
    • 11 a.m.–2:30 p.m.
    • 15 minutes upon conclusion of HOD – 5:30 p.m.
  • Wednesday, July 10
    • 12:30–2 p.m.

Back to top

Code of Conduct

ATPE is committed to providing a safe, productive, and welcoming environment for all event participants. All participants in ATPE events, including, but not limited to, attendees, speakers, volunteers, ATPE board members, ATPE staff, service providers, and others are expected to abide by the ATPE Event Code of Conduct. Review the Event Code of Conduct here.

Back to top

Health and Safety Guidelines

ATPE holds the health and safety of its attendees and vendor partners as its top priority when hosting in-person events. We strive to facilitate outstanding experiences, and our commitment to creating a safe environment comes first. ATPE will abide by city, county, and state health and safety orders in which the event is taking place, as well as take precautions to protect those in attendance. We ask that our attendees monitor their health and not attend if they are unwell.

Safe travels to all, and we look forward to seeing you at the summit!

Back to top

 

SPSPowered by Streampoint Solutions • Design